Fire Systems Inspection and Maintenance (50400-20-3387922)

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Tender Notice


Publishing status
Days to closing
6 days 19 hours hence


Publication date
Amendment date
Date closing
2020/08/12 14:00 Central Standard Time (CST)


Reference number
Solicitation number
Region of opportunity
Region of delivery
Notice type
Request for Proposal (RFP)
Trade agreement
  • Canadian Free Trade Agreement (CFTA)
Tendering procedure
Procurement entity
Correctional Service of Canada
End user entity
Correctional Service of Canada

Contact Information

Contact name
McCaig, Amanda
Contact email
Contact phone
Contact address
Po Box 9223, 3427 Faithfull Ave
Saskatoon  SK
S7K 8H6

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Fire Systems Inspection and Maintenance

This requirement is for: The Correctional Service of Canada, Regional Psychiatric Centre, Saskatoon, Saskatchewan.

Trade agreement: : Canadian Free Trade Agreement (CFTA).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Aboriginal Business:

This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:

This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide annual Inspection and Testing services to the Regional Psychiatric Centre’s Fire Alarm Systems, Fire Sprinkler Systems as per CAN-ULC S-536 and NFPA25.


a. The Contractor must supply all equipment, parts, labour, material and supervision necessary to carry out one (1) annual inspection each year. The Contractor must complete the 2020 annual inspection by October 31, 2020. The Contractor must complete the inspections by June 30th for each year 2021, 2022, 2023 and 2024 on the Regional Psychiatric Centre’s Fire System. As well as, provide a complete sprinkler testing, inspection and report in accordance with the Scope of Work, and National, Provincial and Municipal Fire Code, CAN/ULC S-536, Section 6, for the Correctional Services Canada, Regional Psychiatric Centre, Saskatoon, SK. Both the contractor and the Project Authority will agree upon the schedule after contract award.

b. To provide required detailed documentation of the testing and inspection, including required certificates of inspection.

c. To identify and document deficiencies requiring adjustment, updating, repair, or replacement, correct any deficiencies assigned to the contractor for correction, and appropriately document all corrections of identified deficiencies.


The Contractor must provide:

 a. Complete documentation of the entire fire systems annual testing and final certification, including a list of all identified deficiencies that require adjustment, updating, repair or replacement. The contractor must send two paper copies of the report as well as an electronic copy to the Project Authority or designate at Regional Psychiatric Centre within 4 weeks of the completed inspection.

b. At the end of each day, the Contractor must provide a briefing to the Project Authority, and must detail in writing the deficiencies identified during that day so the site can address said deficiencies immediately.

c.The Contractor must correct any deficiencies assigned by the Project Authority for correction and appropriately document all such corrections. The Contractor must provide two paper copies and one digital copy to the Project Authority within 20 business days of remediation.

d.Contractor must provide a listing of personnel names and hours worked on all submitted invoices.

e.The contactor must provide certification of the inspection no later than eight (8) weeks after the completion of the inspection.

Term of Contract:

Period of the Contract: The Work is to be performed during the period of date of contract to October 31, 2024.

File Number: 50400-20-3387922

Contracting Authority: Amanda McCaig

Telephone number: 306-659-9258


NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
50400-20-3387922_rfp_eng.pdf000English- 2020-07-03
50400-20-3387922_rfp_fr.pdf000French- 2020-07-03
50400-20-3387922_rfp_amd_1_bil.pdf001English- 2020-07-07
50400-20-3387922_rfp_amd_1_bil.pdf001French- 2020-07-07
50400-20-3387922_rfp_amd_2_bil.pdf002English- 2020-07-21
50400-20-3387922_rfp_amd_2_bil.pdf002French- 2020-07-21